Mondays · 9:00
Compare budget to actuals
A weekly view of each budget line: planned, spent, and the gap.
SaaS spend trackerKnow what you pay for.
Each month it reads subscription receipts in your inbox and updates one list of tools, costs and renewal dates. It flags anything new or more expensive. You approve the update.
Your first signup includes $50 in free credits.
Monthly · 1st, 7:00
Track software subscriptions
- Reads
- Receipts in Gmail
- Grows
- A subscription list
- Lands in
- Google Sheets, Slack
Ask for it once, in plain words.
No flowchart to draw. Describe the job in chat. TulipFarm sets up the agent and its workflow, and shows you both before anything runs.
You
On the 1st of each month, find subscription receipts and renewal notices in my inbox. Update the Subscriptions sheet and tell me in Slack about anything new, higher than last time, or renewing soon.
TulipFarm
I made an agent called Subscription tracker and a monthly schedule for the 1st at 7:00. It reads Gmail and the Subscriptions sheet. Updating the sheet and posting to Slack asks you first. Activate it?
ActivateEdit first
One month of receipts.
Every run is saved as an agent task you can open, check and rerun.
- Schedule
1st of the month at 7:00
Run startedStarted - Reads
Receipts and renewal notices in Gmail
17 messages - Reads
The Subscriptions sheet
21 tools listed - Compares
Is anything new, higher, or renewing in 30 days?
1 new, 2 higher, 1 renewing - Asks first
Update the sheet and post a note to #finance
Approved - Updates
Rows in Google Sheets, message in Slack
4 rows changedCompleted
The updated Subscriptions sheet.
One line per tool, with the changes marked so you can decide what to keep.
Subscriptions| Tool | Monthly cost | Renews | Change |
|---|---|---|---|
| Tool A | $120 | Dec 1 | None |
| Tool B | $89 | Nov 22 | Up from $79 |
| Tool C | $45 | Jan 9 | New this month |
| Tool D | $300 | Nov 28 | Renews in 30 days |
What gets planted.
Three parts you own and can change at any time.
- Agent
Subscription tracker
Its instructions, and the inbox and sheet it may use.
- Skill
Receipt reading
How to tell a receipt from a marketing email.
- Workflow
Monthly, 1st at 7:00
Runs in your time zone, with your access.
Uses
- Gmail
- Google Sheets
- Slack
Add if you use it
Google Drive- QuickBooksMCPQuickBooks
It reads quietly. It asks before it acts.
Reads without asking
- Receipts and renewal emails
- The Subscriptions sheet
- Last month's list, to spot changes
Asks you first
- Updating Google Sheets
- Posting to Slack
- Sending any email
It uses your own connections, so it never sees more than you can.
Grow it your way.
Ask the owner
Draft a short email to each tool's owner asking if it is still needed.
Renewal warning
Add a weekly check that posts renewals due in the next 14 days.
Compare to the budget
Add the budget sheet and show software spend against plan.
Questions, answered.
Does it cancel anything?
No. It reads and lists. It has no way to cancel a subscription, and any write asks you first.
Will it miss tools that do not email receipts?
It can only find what is in your inbox. Add those tools to the sheet by hand and it will keep them in the list.
Why monthly and not on each email?
There is no new-email trigger. Inbox jobs run on a schedule, and monthly fits a subscription list.
Every 15 minutes
Log every invoice
Invoices from the inbox become checked rows, ready for approval.
Fridays · 14:00
Run the weekly ops review
Gathers the week's numbers and open items into one review page.
One list, always current.
Public beta, open to everyone. Your first signup includes $50 in free credits.